There is nothing worse than sitting through a weekly team meeting that is an absolute waste of time and does nothing but distract you from the work you need to be doing. However, it can be hard to organize a meeting that is effective and makes the most out of everyone's time. By using a project management app, you can easily see what upcoming due dates and projects need to be addressed. Then ask yourself, "does there need to be a meeting about these subjects, or is it better to talk to people individually." Once you know what you need to talk about and you have determined a meeting is the best way to communicate the information, setting up a simple meeting agenda is a breeze. The contents of an agenda should include no more than five items and the goal of the meeting should be to keep confusion and wasted time to a minimum. Many apps create a fast meeting agenda template helping you be productive and save time.

Once you have created an agenda, the next step is to stick to the agenda during a meeting, which can be harder than you think. Most people who have hosted a conference can confirm this. The first step to staying on schedule is to create your meeting agenda with time allowed for each subject right next to the list of meeting objectives. This not only helps you stay on time but lets the people presenting during the meeting know how much time they have to communicate their findings or results. Now, when you're actually in the meeting, a meeting agenda tracker app can help you stay on schedule by pushing things along once you start getting close to the time limit for each subject. Staying on schedule is essential to running a successful business, and it starts in the meeting room.

The final step to being successful at your job and host a good meeting is to send the meeting agenda quickly and efficiently to the people it concerns. Whether it is a church meeting or a multibillion-dollar business meeting agenda, most business experts say the meeting agenda should be available three days before the meeting is scheduled to give teams enough time to gather and effectively present useful information. Team communication apps like Slack allow you to quickly send meeting agendas to people who need to see it, and the earlier they have an agenda, the better your meeting will be.