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Best Apps for Scheduling To-Do Items in a Calendar
It's not always easy to remember and keep up with all the tasks we have to do every day. However, using an app can make it easier to set up and accomplish daily goals.
One of the keys to efficiency and increased productivity is having a good task management strategy. Every day, we’re saddled with tasks of varying degrees of importance and urgency at work, school, or at home. We must manage these tasks efficiently if we are to be productive and save time. An inability to effectively manage tasks may also lead to a waste of energy and material resources. You can effectively manage your jobs by using a to-do-list app like Todoist. This app has features to help you organize your schedule by date, time, and priority. It has color aids to help you recognize priority tasks as soon as you check your tab. The reminder feature sends you notifications whenever it’s time to carry out an assignment.
That said, scheduling tasks on your own is one thing, but collaborating with others or working on assignments as part of a team might require some practical skills of task scheduling and delegation. Organizing, scheduling, and tracking tasks among a team can be efficiently carried out using Asana. You can use the app to organize, coordinate, and distribute workloads among members of a team. It’s also possible to monitor ongoing assignments and keep track of long-term projects using Asana. That way, you get to arrange tasks according to due dates, assigned members, or other criteria. Also, Asana has a custom scoring system based on points, hours, or custom criteria that lets you know which task members are getting too much work and those getting too little. Members working on a particular project can communicate using the comment feature. Comments and work history are archived on Asana, and this can come in handy for things like task reviews and billing.
Finally, it’s one thing to schedule tasks and goals on an app, keeping to them is another. The human brain is wired to love pleasure and hate tasking assignments. If you find that you’re not able to keep up with your tasks even after scheduling them, an app that makes scheduling and performing assignments fun might be what you need. The Habitica app is a gamified task management app that turns your to-do items into quests to be accomplished. As you chalk off items on your to-do list, your in-app character gets rewards and advances.
Furthermore, you’ll do damages to your character if you fail to keep up with your tasks. Besides, there are guilds on Habitica that connect you with other users of the app who share similar goals or interests. Socializing with other people is a great way to get ideas on how to complete your daily tasks effectively while being accountable.
App Recommendations
Top recommendations by the AppGrooves community.
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Accomplish: To-Do list reborn
Accomplish Software
Productivity
Accomplish helps you remember your tasks, plan out your time, and get more done!
100K+ Downloads -
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Cozi Family Organizer
Cozi Inc.
Productivity
The surprisingly simple way to organize the family. Shared calendar & lists.
1M+ Downloads-
When you have a family, whether it's just 2 people in your family or 3., 4, 5, or more, it can be hard to keep track of everything. That's why it's a good idea to have a calendar and a to-do list that everyone can see. This app puts everything in one convenient place.
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Todoist: To-Do List, Tasks & Reminders
Doist
Productivity
"The best to-do list" — The Verge. Tasks ✅ Reminders 🛎 Planner 📝
10M+ Downloads-
Keeping a neatly organized calendar won't help you much if you only have it stored on your computer and cannot access it while on the go. In order to avoid having to redo 79 different entries, you can easily sync everything across all devices with this cloud-based task management tool.
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I am looking to implement an approach similar to http://www.huffingtonpost.com/kevin-kruse/millionaires-dont-use-to-do-lists_b_7966024.html I currently use Todoist. It does not directly support working from a dayplan/calendar.
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Another relevant article: https://link.medium.com/l314Pj3iW4 "Work from a calendar, not a to-do list"
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@Stefan, thank you for your recommendation. But the recommendation says I shouldn't do what it is that my "ask" is about doing. Todoist is a very fine product but can't really be recommended regarding this "ask". Also, my calendars are available on all my devices.
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Any.do: To do list, Reminders, Planner & Calendar
Any.do To-do list & Calendar
Productivity
To-do list ✅ Task Manager 📅ֿ Agenda 📝 Reminders 🔔 Checklist
10M+ Downloads-
Here’s a to-do list, planner and calendar app to help you manage and organize your daily tasks. Over 25M people depend on it to help sync their to-do lists, tasks, and calendars. It has dual view that shows your calendar on top and to-dos, tasks, and upcoming events lists below.
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Time Planner - Schedule, To-Do List, Time Tracker
Oleksandr Albul
Productivity
Increase productivity with this organizer, task list, habit tracker and calendar
1M+ Downloads-
I like that Time Planner app lets me to schedule things that don't have to happen on exact time, but can be done anytime during the day. There is a separate section for that, and my timeline schedule is realistic now. I see the dentist appointment at 5:00 pm, and "send a thank-you card" - at "sometime". A cool thing you can set a captcha to turn the reminder off. Got to refresh my Math skills and find it harder to procrastinate )
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The question I asked was poorly worded. I wanted to try to identify apps that fit the approaches laid out in the following articles. http://www.huffingtonpost.com/kevin-kruse/millionaires-dont-use-to-do-lists_b_7966024.html and https://link.medium.com/l314Pj3iW4 . The idea of the question is to identify apps that facilitate moving to-do items into today's calendar in order to schedule when to work on them. Therefore the fact that "that Time Planner app lets me to schedule things that don't have to happen on exact time, but can be done anytime during the day" doesn't fit this approach.
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Okay, so maybe the better way to "ask" would have been something like: "Best apps for working today's to-do tasks from a today calendar."
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"Best apps for treating today's to-do tasks as scheduled chunks of time on today's calendar."
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"Best apps for turning today's to-do tasks into scheduled chunks of time on today's calendar"
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Hi Clark, great questions! I found an app called Hound, it's a personal assistant app that seems to be pretty advanced, maybe something like that?
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Clark
This app looks as though it was developed exactly to satisfy the requirement I specified in earlier messages here. You enter tasks into a list and then drag them into today's day plan. You can specify the required time by dragging the edges of the task in the day plan. I haven't yet used it. A problem is that the app was developed under an older version of Android and hasn't been updated recently. As of 2020-04-15 I ran it fine on Android 10. I sent email to the developers to see if they are still active.
Christina
It looks like a great app, Clark. Thanks for recommending it, I look forward to checking it out, and hopefully, the developers get back to you with a newer version.