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Free Alternatives to HotSchedules App of 2022

Would you like to manage your shift workers easily and efficiently - without spending a dime? We have tested seven different HotSchedule alternatives to find the best solution to all your problems.




Free Alternatives to HotSchedules App of 2022

Managing a substantial sector of a large company takes a special set of skills and a good deal of effort. The process is seldom easy, and every little bit of technical improvement that can offer you some help is more than welcome. When it comes to organizing shift workers, digital platforms have proven extremely efficient.

Currently, the market is dominated by HotSchedules, an app that enables you to get everything sorted in a matter of minutes. Schedules, weekly availability, as well as time off are covered in fine detail. Still, the app is not free. In fact, it charges per download, meaning that each and every one of your employees would have to spend $2.99 on it. If you're only starting to run a business, you will want to cut costs. This is why we have tested seven other free alternatives to see if any of them are worth a try.

Table of Contents

  1. 1. Apps We Selected
  2. Our Pick Humanity - Employee Scheduling Humanity - Employee Scheduling Runner Up My Shift Planner - Calendar My Shift Planner - Calendar Also Groovy When I Work Employee Scheduling When I Work Employee Scheduling
  3. 2. Everything We Recommend
  4. 3. The 411 from our Appventurer
  5. 4. Other Apps Considered
Our Pick

As great as humanly possible

  • Completely redesigned app to the world-class scheduling and management software.
    4.8 Ratings 38K+ Reviews 500K+ Downloads
    Free Fresh


HotSchedules is some pretty tough competition, and only the best of the best can hope to knock it down from its throne. Humanity seems to have achieved doing just that.

Why we chose Humanity?

  • It is completely free - all the way through
  • Allows you to create, manage, and edit shifts and schedules in less than 10 seconds
  • Equally easy to use for managers and employees alike
  • No lag, no glitches, no quirks - just smooth sailing
  • Pretty good for training new staff

Anyone starting a new business and looking for a free yet powerful solution should not think twice before opting for this amazing app.

Read Humanity's Full Review
Runner Up

Plan well ahead

  • My Shift Planner - an easy to use work / roster calendar for shift workers
    4.6 Ratings 7K+ Reviews 500K+ Downloads
    Free In App Purchases
    Free In-App Purchases
    Free In-App Purchases


Your enterprise's functioning relies on your ability to adjust the calendar so that everyone's schedule is in perfect sync. This is the type of foundation every company needs to prosper. My Shift Planner allows you to build it for your team.

Why we chose My Shift Planner?

  • Amazing solution for genuinely complicated shift patterns
  • Offers you an option to plan up to one year ahead - in fine detail
  • Backup tools will keep all your data secure - up to 10 GB of it
  • Most options are available free of charge, with only a couple of advanced features requiring a paid membership

Even if the chat option seems to be missing, everything else about this app practically screams quality and reliability.

Read My Shift Planner's Full Review
Also Groovy

Keep the privacy of your team in check

  • Use When I Work for employee scheduling, a time clock, and staff messaging.
    4.7 Ratings 74K+ Reviews 1M+ Downloads
    Free Fresh
    Free In-App Purchases


Online security is at a premium and you will always want to make sure that whichever part of the process you're dealing with, the information you put into the system is inaccessible to potential intruders.

Why we chose When I Work?

  • A strong emphasis on security and privacy
  • Extremely intuitive interface that will work even for the least experienced manager
  • Just the right number of options
  • No setup fee of any kind
  • Free and paid versions - with monthly or annual billing

If you're looking for a simple, straightforward solution that keeps your info under lock and key, this might just be the right one for you.

Read When I Work Employee Scheduling's Full Review

Everything We Recommend

  • Our Pick

    Humanity - Employee Scheduling

    4.8 Ratings 38K+ Reviews 500K+ Downloads

    The Humanity mobile app for employees is a natively developed companion app to the world-class employee scheduling platform of the same name.

    The app helps employees stay in the loop and connect more easily with their workplace and colleagues.

    It’s immaculately designed, fast, highly intuitive and incredibly easy to use. The Humanity mobile app is completely free for all Humanity clients and their teams.

    As a staff member using the mobile app, you are able to perform the following actions from anywhere:


    See all your shifts in real time so that you always know when you are scheduled to work.
    Get detailed summaries of your shifts and the shifts of your coworkers to know when, where and with whom you are working.
    Request shift trades and drops and see the status of these requests in real time.

    Time Clock

    Clock in and out of your shifts from your mobile device.
    Confirm your work location via GPS.
    Clock in and out of breaks.
    View timesheets.


    See how many vacation days you have left.
    Request time off from work.
    Follow the status of your leave requests to if they’ve been approved.


    See a list of all your coworkers in one place. Quick search options enable you to effortlessly find the coworker you need.
    View the contact details of your coworkers.
    Send direct chat messages and emails to your coworkers.


    See all your most vital work schedule data on one screen. Tap to complete any actions that require your attention.
    View company-wide announcements from management on your Message Wall.
    In-App Purchases
  • Runner Up
    If you work shifts, you'll love MyShiftPlanner. Designed for anyone who wants to organize a work calendar. See your shifts at a glance and get back control of your shift work diary.

    Powerful custom features that can handle almost any rotating shift work roster. 350,000+ shift workers around the world are enjoying our shift planning features.


    ✅ See your shift schedule in an easy-to-use color-coded calendar
    ✅ Common shift rotas built-in:
    ✅4 On/4 Off
    ✅DuPont Schedule
    ✅Continental Pattern
    ✅Custom Repeating Patterns
    ✅Non-repeating patterns
    ✅ Customize shift rotas, shift types, names, times and colors
    ✅ See your gross pay calculations for any period*
    ✅ Easy to change your rota for the future*
    ✅ Set reminders and customize alerts*
    ✅ Supports multiple personal calendars for second jobs, colleagues or family*


    ✅ Time and pay tracking tools*
    ✅ See your earnings for any period*
    ✅ Customize pay rates for shifts or overtime*
    ✅ Track of annual leave allowance*
    ✅ See reports for hours worked, overtime, leave and pay *
    ✅ Add your pay day schedules*


    ✅ Sync with a device calendar or Google Calendar to manage your work, social, and family events in one place*
    ✅ Sync MyShiftPlanner account and data between your devices
    ✅ Email and share your shift pattern information with other users*


    ✅ Caters for public holidays in many countries
    ✅ Supports split shifts and week numbers
    ✅ Add up to two shifts per day*
    ✅ Supports 24-hour shifts
    ✅ Choose from 3 app styles - Light, Dark and Gray
    ✅ Today Widget included
    ✅ TouchID and FaceID protection for your app
    ✅ Works on both
    ✅ Regular updates with new features, fixes and improvements

    My Shift Planner is designed for:
    ✅ Police
    ✅ Firefighters
    ✅ Nurses
    ✅ Doctors
    ✅ Paramedics
    ✅ Subway Workers
    ✅ Bus Drivers
    ✅ Truckers
    ✅ Pilots and Airline Crew
    ✅ Airport and Check-in Workers
    ✅ Call Centre Workers
    ✅ Supermarket Workers
    ✅ Emergency Worker
    ✅ Military
    ✅ Security Guards
    ✅ Bartenders
    ✅ Waiters and Waitresses
    ✅ Anyone who works random hours and days.

    * Denotes Pro-Feature

    We are a small team, who work very hard to support our users. If you find MyShiftPlanner helpful in managing your shift work life, you can help us to improve it and add even more new features.

    Buying PRO gives you even more features, but also greatly supports the continuous development of the app. Pro includes:
    ⭐️ Calendar Sync - Copy shifts into a device calendar
    ⭐️ Pay Calculations – see gross pay calculation for any period.
    ⭐️ Multiple Patterns - add future rotas for when your shift schedules change
    ⭐️ Multiple Shifts - add a second shift to any day
    ⭐️ Multiple Calendars - create more calendars to track second job or partner's shifts
    ⭐️ Calendar Overlay - see two calendars or a shared calendar together
    ⭐️ Custom Icons - add for personal appointments or special shifts
    ⭐️ Sharing - share your calendar with others (eg. partner or colleagues)
    ⭐️ Repeating Pay Schedules - set your payday to show automatically in your calendar
    ⭐️ Work Time Report - track worked hours, overtime, pay and annual leave for any period
    ⭐️ Shift Reminders - make sure you never miss a shift.
    ⭐️ Leave Allowance and Tracking - track your annual leave in hours or days. Make sure you make full use of your yearly allowance
    ⭐️ Removal of all adverts

    • Privacy policy:
    • Terms of Use:

    If you experience problems installing or using My Shift Planner, please contact us via our Facebook page or as we'd be more than happy to help.

    Please give us the opportunity to help solve your issues before submitting bad reviews. We're here to help you and want to show you why we're so proud of My Shift Planner.
    In-App Purchases
    $0.99 - $8.99 per item
    $0.99 - $9.49 per item
  • Also Groovy
    When I Work is the easiest way to create an employee schedule, handle employee time tracking, and communicate with your staff— all from the app or desktop.

    Why managers love it:
    *Make and manage the work schedule with ease
    *View entire staff schedule from anywhere at anytime
    *Create, update, and publish shifts
    *Alert staff of changes to the schedule
    *Monitor & approve shift trades and time off requests
    *Setup a time clock for staff to clock in and out
    *Message with staff 1:1 or in groups without sharing personal info

    Why your team will love it:
    *They can see who’s working (with permissions)
    *View work schedules from anywhere at anytime
    *Clock in and out of shifts
    *They can pick up extra hours
    *Trade shifts with coworkers
    *Request time off
    *Chat with coworkers 1:1 or in groups
    In-App Purchases
    $99.99 - $999.99 per item
Compare All Apps

The 411 from our Appventurer

Stefan Racic
Written by:

Stefan Racic

My phone tends to be filled to the brim with apps I am either trying on for size of using on a regular basis. I use them for a variety of tasks, including sketching and creating art, keeping in touch with friends, being up to date with the latest news, learning about diverse spiritual practices and, of course, playing games!

With over 10 years of experience as a translator and writer, I channel my creativity into writing about things I enjoy. My education in business (I hold a bachelor's degree in operations management) is but one part of expertise. I have worked for art magazines, spiritual blogs, news and business sites, and now I explore the fascinating world of apps.

My previous work is as diverse as my interests. Fresh out of college, I was employed as a translator and interpreter at the fringes of the corporate world and the NGO sector. After switching to writing, I first focused on business news, then shifted to working for a series of art magazines (WideWalls perhaps being the most well known), and even wrote content for a couple of spirituality-focused apps for Labyrinthos Academy. Little did I know that I would eventually devote a good chunk of my time to writing about all sorts of interesting new apps out there.

Free Alternatives to HotSchedules App of 2022



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