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Best Project Management Apps for Teams: Expert Review

Business

A growing number of people are working in a virtual office. In order to communicate and get things done, the right platform is needed. We searched for the best app - and we found it!

Stefan Racic Writer
Published:
Updated:
9 min read
Best Project Management Apps for Teams: Expert Review

Introduction

Even before the pandemic, the business world has already been shifting online. The process was slow but constant. COVID-19 has served as the final push. The move was inevitable.

Still, this new sort of mode comes with its challenges. To get things done, we need a safe and secure platform to serve as a virtual workplace. It also needs to be fast and fully functional. So, which one is the best? We found the best answer is Asana for its fantastic features at an affordable price, but we have a few other picks for large businesses and freaks in the spreadsheets.

Our Pick

Trending for a reason

Practically everyone working online in 2021 has heard of Asana. If you haven't - you've been missing out. This awesome platform has been gaining thousands of new users with each passing day. We must agree that the attention it has been getting is fully deserved.

Why we chose Asana:

  • A robust solution enables you to manage multiple teams at once
  • The options are too numerous to mention yet each can be of great value to an experienced team leader
  • Great for use in business as well as more personal projects
  • Perfectly free yet fully functional for small teams of 14 people or less
  • Most functional app of all the platforms tested, which is great for working on the go (or when you're not ready to get out of bed)
  • Larger teams cost more at $10.99 per user/mo for Premium or $24.99 per user/mo for Business

If you're looking for an all-encompassing solution that will be easy to use yet reliable at all times - this is the one to go for.

Read Asana's Full Review
Runner Up

Play it smart

  • Manage projects in sheets, organize tasks, collaborate with teams, & plan work

    4.8 Ratings 46K+ Reviews 1M+ Downloads
    Free
    Free In-App Purchases

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Tired of constructing every single project from scratch? Don't want to bother with Google Sheets? Would prefer to start with a good template? Then this app is the one for you.

Why we chose Smartsheet:

  • Offers a large array of presets - depending on what sort of business you run
  • The interface can be tweaked to suit your needs and completely exclude unnecessary features from your view.
  • Dozens of templates for every sort of task and project
  • Free to use for 30 days, $14 per month afterward

Smarthsheet is a good solution for those who don't have time to fiddle with complicated steps but, instead, want to start working immediately.

Read Smartsheet's Full Review
Also Groovy

Much more than just the basic solution

  • Basecamp 3, official Android version for the world's #1 project management app.

    4.6 Ratings 26K+ Reviews 500K+ Downloads

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The third spot on our list is reserved for Basecamp 3. An amazing platform for anyone running a big business, this could be the solution to most (if not all) of your project-planning and task-managing problems.

Why we chose Basecamp 3:

  • An excellent system for really large businesses
  • Ability to adapt to just about any type of project
  • Massive amount of cloud storage space that allows you to upload huge media files
  • The Personal plan is completely free, while an extremely comprehensive Business plan will set you back $99 per month

Despite the somewhat steep price, we simply had to include this one. It's too good to miss.

Read Basecamp 3's Full Review

Everything We Recommend

  • Our Pick
    Asana is the work manager for teams. But better. From the small stuff to the big picture, Asana organizes work so teams are clear what to do, why it matters, and how to get it done.

    ✔ TAKE THE GUESSWORK OUT OF WORK
    See who is doing what and by when across the whole team:
    Coordinate plans, projects, and tasks in one shared space
    Switch between list, kanban board, and calendar views
    Organize and assign tasks; set due dates
    Attach files to tasks so relevant info is easy to find

    ✔ GET THE WHOLE PICTURE—EVEN ON THE GO
    Keep an eye on progress no matter where you are:
    Instantly see if projects are on track, at risk, or off track—and why
    Post status updates, or request updates from project owners
    Drill down into tasks for more information

    ✔ PUSH WORK ALONG...WITHOUT GETTING PUSHY
    Make sure nothing falls through the cracks:
    Clarify if tasks are high, medium, or low priority
    Approve work or mark tasks for approval
    Set tasks as milestones to establish critical checkpoints
    Get notified when tasks are completed, overdue, and more

    ✔ ASANA MOBILE + WEB = YOUR A-TEAM
    Work efficiently whether you’re at the office or on the go:
    Automatically transcribe voice memos to tasks
    Convert photos of whiteboards, charts, or diagrams to tasks
    Instantly sync work between the app and web
    Work offline without worrying about losing your data

    Join more than 75,000 organizations and millions of users worldwide who trust Asana to stay organized and in control of their work. Download the Asana app now.

    By downloading Asana, you agree to our Terms of Service, which you can find at https://asana.com/terms
    Cost
    Free
    Free
    In-App Purchases
    No
    No
  • Runner Up
    Getting started is easy! Either sign in with your existing Smartsheet account or enter your email to sign up for a free 30-day trial. Join millions of other innovative users and upgrade to a paid account at any time.

    Maximize the productivity of your team on the go. Use Smartsheet, a work execution platform that empowers better collaboration and decision making. Smartsheet accelerates innovation in 190 countries for 80,000+ leading brands—including 75% of the Fortune 500.

    Manage projects and tasks, automate workflows, collaborate with your team, and maximize productivity, anytime, anywhere!

    With Smartsheet you can:

    COLLABORATE WITH YOUR TEAM
    • Seamlessly create, share, and collaborate with your team on projects, wherever you are, between desktop and mobile.
    • Access your projects, tasks, workflows, and sheets anytime.

    ORGANIZE PROJECTS & TASKS
    • Use sheets to oversee tasks and workflows, plan projects, and maximize the productivity of your team.
    • Add assignees, due dates, followers, checklists, predecessors, and files to your tasks and follow the progress of your projects.
    • Choose how to visualize tasks switching between grid, card, Gantt, and calendar views with the same data.
    • Keep everyone on the same page. Attach files from Google Drive, OneDrive, Dropbox, and more.
    • Send automated update and approval requests to streamline work and reduce the need for meetings.

    AUTOMATE WORKFLOWS
    • Implement simple and powerful automated workflows in minutes.
    • Automate repetitive processes by sending alerts, requesting approvals and updates, and locking rows based on sheet changes and preset times.

    WORK IN ONE PLACE
    • See work alongside key conversations, decisions, and rationale in one place—improve project visibility across your organization.

    COLLECT INFORMATION WITH FORMS
    • Collect data from the field with forms, capture and upload images, or scan barcodes with your mobile device.
    • Easily collect and act on error-free, consistent data from internal and external stakeholders.
    • Quickly create forms that automatically map to the columns in your sheets.
    • Ask the right people the right questions with conditional logic in forms.
    • Provide easy access by embedding forms on dashboards and websites, or by sharing a unique link.

    TAKE ACTION & INCREASE PRODUCTIVITY
    • Get notifications to your Inbox about the projects, tasks, and workflows you’re following.
    • Act on requests and approvals or update status in card view on the go.

    VIEW WORK STATUS IN REAL TIME
    • Easily view and manage your dashboards, sheets, and more in real-time from your phone, so you always know the status of work.
    • Give project owners, stakeholders, and leadership a robust, real-time view into the status of top KPIs, critical trends, and summary reports.
    • Rapidly adapt to changing conditions and identify trends with easy-to-use widgets that display live data, charts, and key metrics.
    • Easily customize Smartsheet to show and share what matters. Use Smartsheet's easy-to-use drag-and-drop UI.

    WORK SEAMLESSLY WITH YOUR FAVORITE APPS
    • Smartsheet's out-of-the-box integrations enable real-time synchronization and visibility with many of the apps you use.

    BUILD PURPOSE BUILT APPS WITHOUT CODING
    • WorkApps is a no-code platform for building intuitive web and mobile apps to streamline your business and simplify collaboration.

    Smartsheet is the leading work execution and project management platform. Smartsheet is built to plan, capture, manage, automate, and report on work at scale.

    To learn more about Smartsheet, visit https://www.smartsheet.com.
    Cost
    Free
    Free
    In-App Purchases
    No
    $94.99 per item
  • Also Groovy

    Basecamp 3

    4.6 Ratings 26K+ Reviews 500K+ Downloads
    Use your company's Basecamp 3 account on-the-go, or start up your own Basecamp today with a free 30 day trial. Plans start at $99 a month. Details here: https://basecamp.com/pricing


    Graduate to Basecamp.
    All growing businesses run into the same fundamental problems. Hair on fire, buried under email, stuff everywhere. The good news? Basecamp solves them.

    ✔ Everything will be in one organized place
    ✔ Everyone will be on the same page
    ✔ Projects will get off the ground faster
    ✔ You'll know exactly what’s going on
    ✔ You'll free up time spent on meetings

    From 2004 all the way up to today, more and more businesses are choosing the Basecamp way. Over 4,000 businesses signed up last week to get results.

    The problems teams deal with mostly boil down to stuff scattered in too many places — emails, chat threads, Word docs, etc. That makes things easy to miss and hard to find, which leads to communication gaps, preventable emergencies, and extra work.

    Single purpose project management and chat apps can't fix this problem — they can only make it worse. Basecamp is different. It combines all the tools teams need in a single, straightforward package that makes work feel like less work.

    We use Basecamp to make software (Basecamp!), discuss ideas, plan marketing campaigns, share pet pics — you get the idea. It's a one stop shop for all the things teams do together.

    Hungry for more? See the full feature list here: https://basecamp.com/3/features
    Cost
    Free
    Free
    In-App Purchases
    No
    No

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Best Project Management Apps for Teams: Expert Review

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