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Best Project Management Apps for Teams 2022

A growing number of people are working in a virtual office. In order to communicate and get things done, the right platform is needed. We searched for the best app - and we found it!




Best Project Management Apps for Teams 2022

Even before the pandemic, the business world has already been shifting online. The process was slow but constant. COVID-19 has served as the final push. The move was inevitable.

Still, this new sort of mode comes with its challenges. To get things done, we need a safe and secure platform to serve as a virtual workplace. It also needs to be fast and fully functional. So, which one is the best? We found the best answer is Asana for its fantastic features at an affordable price, but we have a few other picks for large businesses and freaks in the spreadsheets.

Table of Contents

  1. 1. Apps We Selected
  2. Our Pick Asana: Work in one place Asana: Work in one place Runner Up Smartsheet: Teams & Projects Smartsheet: Teams & Projects Also Groovy Basecamp 3 Basecamp 3
  3. 2. Everything We Recommend
  4. 3. The 411 from our Appventurer
  5. 4. Other Apps Considered
Our Pick

Trending for a reason

Practically everyone working online in 2021 has heard of Asana. If you haven't - you've been missing out. This awesome platform has been gaining thousands of new users with each passing day. We must agree that the attention it has been getting is fully deserved.

Why we chose Asana:

  • A robust solution enables you to manage multiple teams at once
  • The options are too numerous to mention yet each can be of great value to an experienced team leader
  • Great for use in business as well as more personal projects
  • Perfectly free yet fully functional for small teams of 14 people or less
  • Most functional app of all the platforms tested, which is great for working on the go (or when you're not ready to get out of bed)
  • Larger teams cost more at $10.99 per user/mo for Premium or $24.99 per user/mo for Business

If you're looking for an all-encompassing solution that will be easy to use yet reliable at all times - this is the one to go for.

Read Asana's Full Review
Runner Up

Play it smart

  • Manage projects & tasks in sheets, create reports & dashboards to organize work.
    4.8 Ratings 64K+ Reviews 1M+ Downloads
    Free Feature Rich Fresh
    Free In-App Purchases


Tired of constructing every single project from scratch? Don't want to bother with Google Sheets? Would prefer to start with a good template? Then this app is the one for you.

Why we chose Smartsheet:

  • Offers a large array of presets - depending on what sort of business you run
  • The interface can be tweaked to suit your needs and completely exclude unnecessary features from your view.
  • Dozens of templates for every sort of task and project
  • Free to use for 30 days, $14 per month afterward

Smarthsheet is a good solution for those who don't have time to fiddle with complicated steps but, instead, want to start working immediately.

Read Smartsheet's Full Review
Also Groovy

Much more than just the basic solution

  • Basecamp 3, official Android version for the world's #1 project management app.
    4.6 Ratings 27K+ Reviews 500K+ Downloads
    Free Feature Rich


The third spot on our list is reserved for Basecamp 3. An amazing platform for anyone running a big business, this could be the solution to most (if not all) of your project-planning and task-managing problems.

Why we chose Basecamp 3:

  • An excellent system for really large businesses
  • Ability to adapt to just about any type of project
  • Massive amount of cloud storage space that allows you to upload huge media files
  • The Personal plan is completely free, while an extremely comprehensive Business plan will set you back $99 per month

Despite the somewhat steep price, we simply had to include this one. It's too good to miss.

Read Basecamp 3's Full Review

Everything We Recommend

  • Our Pick
    Asana is the easiest way to manage team projects and your individual tasks. From the small stuff to the big picture, Asana organizes work so you and your teams are clear on what to do, when to do it, and how to get it done.

    Access Asana on mobile or on the web. Project management doesn’t stop at your desk—no matter where you are, stay focused and keep your team’s work on track.

    Set up different projects to bring your team’s work together in one shared space. Break the workload down into manageable tasks and give them a clear owner and due date. Choose a project view that suits your style—lists, kanban boards, or calendar.

    Boost your productivity with My Tasks, where you can see all the work that’s been assigned to you in one to-do list. Prioritize your work easily—drag & drop tasks into Asana’s built-in sections, create your own custom checklist sections, or sort by different dimensions.

    Keep collaboration going, wherever you are. Communicate with your teammates by liking, commenting, or attaching files directly to tasks. And get automatic updates about the projects and tasks that matter to you delivered directly to your Inbox.

    Visit the web app to see how all of your projects are progressing with Portfolios. Personalize task management with Custom Fields to capture important information about your tasks. Choose timeline view for projects to see a Gantt chart with task dependencies. And unlock the ability to track company goals and milestones with Goals.

    Join more than 100,000 organizations and millions of users worldwide who trust Asana to stay organized and in control of their work.

    Asana’s WORK GRAPH™️ represents every task, project, and goal in your organization. Which means the Work Graph™️ creates integrity, visibility, and coordination between every team and every department. All in one place.

    Download the Asana work management app now.

    By downloading Asana, you agree to our Terms of Service, which you can find at
    In-App Purchases
  • Runner Up
    Getting started is easy! Either sign in with your existing Smartsheet account or enter your email to sign up for a free 30-day trial. Join millions of other innovative users and upgrade to a paid account at any time.

    Maximize the productivity of your team on the go. Use Smartsheet, a work execution platform that empowers better collaboration and decision making. Smartsheet accelerates innovation in 190 countries for 80,000+ leading brands—including 75% of the Fortune 500.

    Manage projects and tasks, automate workflows, collaborate with your team, and maximize productivity, anytime, anywhere!

    With Smartsheet you can:

    • Seamlessly create, share, and collaborate with your team on projects, wherever you are, between desktop and mobile.
    • Access your projects, tasks, workflows, and sheets anytime.
    • Get business collaboration tools on your mobile device.
    • Review and edit documents and sheets that your team is working on.

    • Use sheets to oversee tasks and workflows, plan projects, and maximize the productivity of your team.
    • Add assignees, due dates, followers, checklists, predecessors, and files to your tasks and follow the progress of your projects.
    • Choose how to visualize tasks switching between grid, card, Gantt, and calendar views with the same data.
    • Keep everyone on the same page. Attach files from Google Drive, OneDrive, Dropbox, and more.
    • Send automated update and approval requests to streamline work and reduce the need for meetings.
    • View or edit your sheets on any device.

    • Implement simple and powerful automated workflows in minutes.
    • Automate repetitive processes by sending alerts, requesting approvals and updates, and locking rows based on sheet changes and preset times.

    • See work alongside key conversations, decisions, and rationale in one place—improve project visibility across your organization.
    • Share spreadsheets with others to view, edit, or add comments, and collaborate anywhere.

    • Collect data from the field with forms, capture and upload images, or scan barcodes with your mobile device.
    • Easily collect and act on error-free, consistent data from internal and external stakeholders.
    • Quickly create forms that automatically map to the columns in your sheets.
    • Ask the right people the right questions with conditional logic in forms.
    • Provide easy access by embedding forms on dashboards and websites, or by sharing a unique link.

    • Get notifications to your Inbox about the projects, tasks, and workflows you’re following.
    • Act on requests and approvals or update status in card view on the go.

    • Easily view and manage your dashboards, sheets, and more in real-time from your phone, so you always know the status of work.
    • Give project owners, stakeholders, and leadership a robust, real-time view into the status of top KPIs, critical trends, and summary reports.
    • Rapidly adapt to changing conditions and identify trends with easy-to-use widgets that display live data, charts, and key metrics.
    • Easily customize Smartsheet to show and share what matters. Use Smartsheet's easy-to-use drag-and-drop UI.

    • Smartsheet's out-of-the-box integrations enable real-time synchronization and visibility with many of the apps you use, so you can easily track tasks, compile data in spreadsheets, and work and collaborate with your team, all in one place.

    • WorkApps is a no-code platform for building intuitive web and mobile apps to streamline your business and simplify collaboration.

    Smartsheet is the leading work execution and project management platform. Smartsheet is built to plan, capture, manage, automate, and report on work at scale.

    To learn more about Smartsheet, visit
    In-App Purchases
    $94.99 per item
  • Also Groovy

    Basecamp 3

    4.6 Ratings 27K+ Reviews 500K+ Downloads
    Use your company's Basecamp 3 account on-the-go, or start up your own Basecamp today with a free 30 day trial. Plans start at $99 a month. Details here:

    Graduate to Basecamp.
    All growing businesses run into the same fundamental problems. Hair on fire, buried under email, stuff everywhere. The good news? Basecamp solves them.

    ✔ Everything will be in one organized place
    ✔ Everyone will be on the same page
    ✔ Projects will get off the ground faster
    ✔ You'll know exactly what’s going on
    ✔ You'll free up time spent on meetings

    From 2004 all the way up to today, more and more businesses are choosing the Basecamp way. Over 4,000 businesses signed up last week to get results.

    The problems teams deal with mostly boil down to stuff scattered in too many places — emails, chat threads, Word docs, etc. That makes things easy to miss and hard to find, which leads to communication gaps, preventable emergencies, and extra work.

    Single purpose project management and chat apps can't fix this problem — they can only make it worse. Basecamp is different. It combines all the tools teams need in a single, straightforward package that makes work feel like less work.

    We use Basecamp to make software (Basecamp!), discuss ideas, plan marketing campaigns, share pet pics — you get the idea. It's a one stop shop for all the things teams do together.

    Hungry for more? See the full feature list here:
    In-App Purchases
Compare All Apps

The 411 from our Appventurer

Stefan Racic
Written by:

Stefan Racic

My phone tends to be filled to the brim with apps I am either trying on for size of using on a regular basis. I use them for a variety of tasks, including sketching and creating art, keeping in touch with friends, being up to date with the latest news, learning about diverse spiritual practices and, of course, playing games!

With over 10 years of experience as a translator and writer, I channel my creativity into writing about things I enjoy. My education in business (I hold a bachelor's degree in operations management) is but one part of expertise. I have worked for art magazines, spiritual blogs, news and business sites, and now I explore the fascinating world of apps.

My previous work is as diverse as my interests. Fresh out of college, I was employed as a translator and interpreter at the fringes of the corporate world and the NGO sector. After switching to writing, I first focused on business news, then shifted to working for a series of art magazines (WideWalls perhaps being the most well known), and even wrote content for a couple of spirituality-focused apps for Labyrinthos Academy. Little did I know that I would eventually devote a good chunk of my time to writing about all sorts of interesting new apps out there.

Best Project Management Apps for Teams 2022



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