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Best Payroll Apps with Real-Time Employee Status Reports

Overtime alerts

Track employee time and manage work schedules. Report hours & PTO. GPS enabled.

4.4 Ratings 90K+ Reviews 1M+ Downloads
Free
Free

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Instant overtime alerts make TSheets Time Tracker our top pick as you will easily keep a tight grip on those costly overtime hours. With push notifications, text messages and e-mail alerts when employees approach overtime limits, you can take immediate action to curb unnecessary overtime. Save on payroll costs by keeping a close eye on overtime hours with real-time alerts when employees reach set limits!

Prevent punch time cheating

Simple time clock so employees can clock in/out for accurate time card tracking.

4.3 Ratings 711+ Reviews 100K+ Downloads
Free
Free

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OnTheClock is our runner-up because you can set IP and device restrictions to prevent employees from punching in hours for their coworkers. Instantly find out who is not getting to work on time and save money on payroll by only paying for hours employees are at work. By restricting device & IP settings, you can rest assured that no employee will use their device to punch in work time for a coworker. 

How We Choose The Best Apps

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  • Broad Search :

    Our unique algorithm scoured the App Store and Google Play Store by searching payroll, payroll app, payroll time entry and 3 other keywords. From there, we retrieved a total of 1,002 unique (597 Android apps and 405 iOS apps) as potential candidates
  • Filter only high-quality apps :

    We then selected the highest quality apps from the 1,002 apps listed. We compared the number of stars, downloads, and reviews along with the velocity of these apps to create a list of the Best Apps for Payroll Processing for both Android & iOS.
  • Rigorous Research by Editorial Team :

    Finally, our editorial team spent tens of hours checking every single listed app on our Best 10 list, comparing these apps and their features, to come up with the Best Payroll Apps with Real-Time Employee Status Reports just for you!

just for you! If you are interested in learning more about our process, find out here.

Learn how our ranking system works Close

Who is this for ?

Looking for a great payroll app to closely monitor employee hours and payroll costs? Whether you are already using payroll tax calculator apps like Intuit payroll and Quickbooks payroll, you might be more interested in keeping a close eye on weekly timesheets in real-time, so you can take immediate action to reduce payroll costs. For live employee status reports, the apps we have selected in this article are exactly what you need. 

What Matters

Depending on your company's needs, one payroll calculator might more suitable than the other. Here are a couple of things to consider before making your choice:

Overtime limits

Depending on your line of work, overtime hours may or may not be a common issue. If overtime hours are commonplace in your company, you'll want an app that provides instant alerts when employees reach set limits, so you can minimize overtime abuse.

Time punching issues

With so many employees clocking in and out daily, it can come as no surprise that some employees might be punching in time for a coworker. If you suspect that this abusive behavior might be taking place in your company, then you'll want an app that restricts time punching to specific IP addresses & devices.

Our Pick: QuickBooks Time Tracker

Track employee time and manage work schedules. Report hours & PTO. GPS enabled.

4.4 Ratings 90K+ Reviews 1M+ Downloads
Free
Free

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Pros

TSheets Time Tracker is more than a standard payroll calculator, with many employee time tracking features that will enable your company to instantly monitor and stay on top of your team's work. Access real-time employee status reports to see who is working on what. With just a tap, you can instantly find out what employees are clocked in, what projects they are working on and even where they are! You can also get alerts if employees haven't clocked in or are reaching overtime limits, so you can take immediate corrective action!

Cons

TSheets is a great place for coordinating work schedules as you can easily re-assign shifts and set alerts and messages to employees. However, employees must keep the app open on their phone to instantly receive messages and keep the communication lines open. Whenever a new employee is added to the team, make sure they know how to use TSheets for a seamless and efficient work experience!

Runner Up: OnTheClock - Employee Time Clock

Simple time clock so employees can clock in/out for accurate time card tracking.

4.3 Ratings 711+ Reviews 100K+ Downloads
Free
Free

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Pros

OnTheClock is a highly renowned payroll calculator that is used by more than 8,500 companies worldwide. Whether your company is small with only 2 employees or large with hundreds of employees, the robust design and simple interface make it easy to use for any sized team. By setting IP & device restrictions, you can prevent employees from punching time for coworkers. You can also set an additional fingerprint requirement as an extra security measure. Know who is clocked in and where each employee is with live-status reports that use GPS location to keep track of your team!

Cons

OnTheClock's ease of use on mobile devices makes it a great choice for easily keeping track of your team anytime, anywhere. However, in some cases, you might prefer to read employee status reports and relevant payroll information on a larger screen. For this option, simply log on to the web interface from your desktop to instantly access any information you need.

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