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Best Mileage and Expense Trackers for Freelancers 2021

Business

Freelancers can deduct work-related miles on their taxes, but tracking them can be a headache. These apps help with mileage tracking and more. But will they save you enough to pay for themselves?

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Best Mileage and Expense Trackers for Freelancers 2021

Introduction

With the rise of rideshare and delivery apps, more and more people have freelance gigs that involve driving. Even freelancers whose primary job isn't as drivers often have work-related miles to deduct from their taxes. But tracking miles can be complicated. We tested 10 popular apps that track miles and offer additional accounting support for freelancers. 

Our favorite was Hurdlr, a low-cost and richly featured mileage and expense tracker for freelancers. Gridwise offered the best support for rideshare drivers. For a simple option, we liked MileIQ and found that Self-Employed had the most features. 

Our Pick

Best Overall Tracker for Freelancers

  • Automatically tracks miles, business expenses, receipts and logs tax deductions.

    4.7 Ratings 21K+ Reviews 100K+ Downloads
    Free In-App Purchases
    Free In-App Purchases

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The best combo of full-featured and low-cost, Hurdlr is a mileage and expense tracker that helps freelancers effortlessly stay prepared for tax time.

Why we chose Hurdlr:

  • Free app with a premium upgrade for $60/year or $7.99/month
  • Premium features include auto-tracking, real-time tax calculations, the ability to set rules to categorize drives, and more. The upgrade is probably worth it for most users
  • Tracks expenses and income automatically or manually
  • Shows estimates for annual and quarterly taxes, so you always have a sense of where you stand
  • Well-designed app allows quick and easy access to all your information

While the free version lacks features, the Premium upgrade is a great value and will likely pay for itself.

Read Hurdlr's Full Review
Runner Up

Best for Rideshare Drivers

  • Track mileage and earnings. View event and airport information for your city.

    4.8 Ratings 11K+ Reviews 100K+ Downloads
    Free In-App Purchases
    Free In-App Purchases

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Rideshare and delivery drivers have different needs than other freelancers. Gridwise helps drivers earn more.

Why we chose Gridwise:

  • Free app for rideshare drivers with a premium upgrade for $9.99/month or $95.99/year
  • Keeps you updated on events that might people need rides from, so you can go to the area and earn more
  • Tells you how many flights are arriving at your nearest airports so you can decide whether or not it's worth going to the area
  • Compares earnings between platforms so you can see where you're earning the most
  • Generates reports for tax time so you know what you owe
  • While the upgrade has some useful features, the free version is probably robust enough for most drivers
Whether you're new to rideshare/delivery driving or a longtime driver looking for tools to boost your income, Gridwise can help you make the most of your driving time. 
Read Gridwise's Full Review
Also Groovy

Best All-in-one App for Freelancers

This feature-rich app offers multiple tracking, accounting, and tax tools all in one place.

Why we chose QuickBooks:

  • $14.99 per month, or $24.99 per month with TurboTax bundle. (Check out our coupon for 50% off first three months)
  • While Self-Employed has a higher price tag than some other apps, but the app offers many of the accounting tools freelancers need in one place, so the convenience may be worth it for many users
  • A full-featured accounting app for self-employed people. Has invoicing, expense and income tracking, and tax support as well as mileage tracking
  • Auto-tracking worked smoothly and accurately during the testing period

For freelancers with smaller businesses, this app may be the only accounting app you need.

Read QuickBooks's Full Review
Also Groovy

Best Simple Mileage Tracker

  • No manual mileage tracking! MileIQ frees you from painful paperwork and logging.

    4.4 Ratings 99K+ Reviews 1M+ Downloads
    Free In-App Purchases
    Free In-App Purchases

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If you want to track your miles and don't need expense tracking or other services, MileIQ is the tracker for you.

Why we chose MileIQ:

  • 40 free drives a month, upgrade to premium for unlimited drives for $59.99 annually or $5.99 monthly
  • The premium price is comparable to apps that include more features (expense tracking etc.), but if you are tracking 40 or fewer drives per month, this is a great free option
  • Easy to classify drives, just swipe to categorize as business or personal
  • Monthly and yearly reports make tax time easy
You'll probably want to stay on the free side of freemium on this one, but if the free version meets your needs, MileIQ is a great value.

Read MileIQ's Full Review

Everything We Recommend

  • Our Pick
    Are you self-employed, an independent contractor or agent? Do you freelance, have a gig, or drive for Uber or Lyft? Save thousands of dollars on your 2019 taxes with Hurdlr’s business expenses and mileage tracker. Plus, easily capture receipts and create expense reports.

    Hurdlr connects with thousands of leading banks as well as Uber, FreshBooks, Square, Stripe, and Paypal to import your income and expenses automatically for easy income tax calculations.

    You’re one step away from throwing away your shoebox of receipts and mileage logs.

    Hurdlr's free version offers more than mileage-only alternative apps by including expense, income tax, and semi-automatic mileage tracking. Our premium version has more robust automation features and is half the price of alternative self-employed accounting apps.

    Hurdlr also has a detailed business tax tracker for 2020 quarterly tax accounting.

    HURDLR IS PERFECT FOR 1099:
    ⇢ Independent Contractors
    ⇢ Uber & Lyft Drivers
    ⇢ Freelancers
    ⇢ Small Business Owners
    ⇢ Self-Employed Entrepreneurs
    ⇢ Postmates Couriers
    ⇢ Airbnb Hosts
    ⇢ Real Estate Agents

    AUTOMATIC MILEAGE TRACKER
    Hurdlr’s IRS mileage tracking helps 1099’s claim maximum tax deductions. Let Hurdlr track mileage for work, and deduct 58 cents for every mile you drive. Perfect for Uber drivers, Lyft drivers, and other mobile independent contractors.

    AUTO-TRACK EXPENSES & IDENTIFY TAX DEDUCTIONS
    Connect with over 9,500 banks to auto-track business expenses and identify valuable 1099 tax deductions for independent contractors and small business owners.

    Export detailed expense reports with receipts and send them to any email address or to your tax preparer.

    SELF-EMPLOYED TAX ACCOUNTING
    See your complete state, federal, and self employed business tax calculator breakdown. Hurdlr provides real-time year end and quarterly tax estimates for independent contractors at the tap of a button. Watch as your business expenses and IRS mileage tax deductions lower your 1099 taxes saving you thousands of dollars.

    INCOME TRACKER
    Hurdlr connects with Uber, Square, FreshBooks, Stripe, Paypal and thousands of banks to notify you when you get paid as an Uber driver, Lyft driver, freelancer, Realtor, Postmates courier, Airbnb host, or any other independent contractor so you know how much money you’re making. Hurdlr is a receipt tracker, business tax calculator and small business mileage tracker in one simple app.

    OPTIMIZED FOR LOW BATTERY USAGE
    Because you’re on the road a lot, we’ve designed Hurdlr to work without draining your battery, even with heavy usage.

    BUILT BY SMALL BUSINESS OWNERS LIKE YOU
    Our team of experienced entrepreneurs worked closely with users like you to build the ideal business expense, income tax and IRS mileage log, so you can focus on doing the work you love.

    CONTACT US
    We strive to provide the best customer support, answering all of your questions 1-on-1. Talk to us live, directly from within Hurdlr.

    LOOKING FOR OTHER CONTACT METHODS?
    • Email us: hello@hurdlr.com
    • Facebook us: http://www.facebook.com/hurdlr
    • Website support: https://hurdlr.com

    HURDLR PREMIUM
    • $9.99 a month or $99.99 a year (Save 16%).
    • Premium Features:
    • Auto-Mileage Tracking
    • Auto-Expense Tracking
    • Auto-Income Tracking
    • Real-Time Tax Calculations
    • Speed Tagging
    • Work Hours
    • BONUS: Hurdlr Premium can be deducted as a business expense when you file taxes.

    MORE INFORMATION
    Learn about our privacy policy at https://hurdlr.com/privacy
    Understand our terms of use at https://hurdlr.com/terms
    Cost
    Free
    Free
    In-App Purchases
    $5.99 - $99.99 per item
    $7.99 - $99.99 per item
  • Runner Up
    Boost your earnings across all the rideshare and delivery services you drive for (Uber, Lyft, Via, Uber Eats, Postmates, Doordash, Instacart, GrubHub, Gett, amazon, zTrip, Curb, Arro, Safr, and more). Gridwise is a one-stop-shop that helps you plan your day and get more rideshare or delivery pings, increasing your earnings an average of 39% with automatic mileage tracking, earnings comparisons across platforms, airport flight details, and more.

    NOTE: Gridwise is currently available in more than 41 cities around the US. Visit gridwise.io to see where Gridwise is currently active.

    Save $1,000s on your taxes
    Maximize your tax deduction and stay on top of your rideshare and delivery business by tracking your mileage and earnings with Gridwise. Other trackers on the market like mileIQ, hurdlr, Everlance, Rydar, Sherpashare, and Stride don’t track performance metrics such as trips per hour, earnings per trip, and earnings per hour across all gig-services.

    Find out what services are making you the most money
    See how your earnings break down between rideshare and delivery services so you know where you’re making the most money and where you should focus your time.

    Compare your performance to other drivers
    Understand how much other drivers in your city are earning and see how you stack up.

    Plan Your Driving
    Use our event calendar and airport demand graph to plan your upcoming hours and days.

    Boost earnings by finding more rides
    Be in the right place at the right time by tracking real-time and predicted demand in your city. Never again rely on Uber or Lyft alerts to tell you where a surge is taking place.

    Know where to drive next
    Once out on the road, find rider demand with our real-time alerts, event listings, and airport information. Gridwise will help you decide where to go next.

    Your Gig Driving Assistant
    The Gridwise blog publishes driving tips and strategy guides to help you drive smarter and earn more.

    FEATURES

    – Mileage and Earnings Tracker: Log your rideshare and delivery activity with Gridwise to keep your earnings and mileage in one place. Get an estimate of your tax deduction and export detailed mileage reports.

    – Earnings Comparisons: Find out which services are making you the most money and see how you stack up against other drivers in your city.

    – Airport Demand: See how many passengers are arriving or departing throughout the day.

    – Discover Earnings Opportunities: Take advantage of exclusive earnings opportunities that the Gridwise team has curated to help drivers earn more.

    – Events: See everything that's happening in your city for the next 7 days. Plan your schedule around major events. Save and filter those that are important to you.

    – Airport Alerts: Get notified when the airport is busy or experiencing significant delays.

    Gridwise Plus
    Get even more out of Gridwise with Gridwise Plus. Gridwise Plus is available for $9.99/month or $95.99/year. Your payment will be charged to your Google Play account at the time of purchase, or at the end of your free trial. Your subscription will automatically renew unless auto-renew is turned off at least 24 hours prior to the end of the current subscription period. You can manage your subscriptions and turn off auto-renewal at any time through the Play Store. Please see our terms of service and privacy policy for more information.

    Terms of Service: https://gridwise.io/termsofservice/
    Privacy Policy: https://gridwise.io/privacypolicy/

    To provide suggestions or feedback, please reach out to us at:

    Email Support
    Our Website

    Gridwise is not a financial advisor. All information provided by the app is for informational purposes only. Please seek advice from qualified tax professionals.
    Cost
    Free
    Free
    In-App Purchases
    $0.99 - $95.99 per item
    $9.99 - $95.99 per item
  • Also Groovy
    Are you self-employed, a freelancer or an independent contractor? Organize your finances with QuickBooks Self-Employed and let us help you find your tax deductions & maximize tax returns in time for tax season!. Put more money in your pocket during IRS tax season with this convenient mile tracker, expense tracker, invoice generator and tax deductions estimator. Become a tax pro - send invoices online with easy-to-use online services.

    QuickBooks Self-Employed users have found billions in potential tax deductions by automatically tracking mileage for work, tracking business expenses and sending invoices online. Save receipts and attach them to business expenses, send invoices and categorize business expenses apart from your personal finances. Get all the tax refunds a self-employed business owner is entitled to!

    Track Mileage Automatically!.
    • Mileage tracking automatically works using your phone’s GPS, without draining your phone’s battery.
    • Trip mileage is saved and categorized to maximize mileage tax deductions.

    Scan Receipts
    • Receipt scanner enters transaction information & can easily save receipts - making tracking business expenses much easier.
    • Business expenses are automatically matched and categorized – saving you time and maximizing your tax refunds so that you are ready for IRS tax time.

    Expense Tracker to Organize Business Expenses
    • Self -employed, freelancer or small business owner – manage business finances easily and keep up to date so you do not miss out on any tax deductions.
    • Import business expenses directly from your bank account.

    Get Paid Faster
    • Create invoices and send invoices easily on the go.
    • Enable payments and bank transfer services to get paid faster.
    • Invoice generator – get notified when invoices are sent, paid, and money is deposited!

    Stay Prepared For Tax Time
    • We take care of your bookkeeping so you can avoid year-end surprises
    • Easily organize income and business expenses for instant tax filing
    • Directly export Schedule C income and expenses.
    • Instantly export your financial data to TurboTax Self-Employed by upgrading to the Tax bundle*.

    *Users will receive one state and one federal tax return filing.

    Purchased TurboTax Self-Employed? Activate QuickBooks Self-Employed today at no extra cost

    Already have QuickBooks Self-Employed on the web? The mobile app is FREE with your subscription, and data syncs automatically across devices. Just download, sign in, and go!

    Price, availability and features may vary by location. Subscriptions will be charged to your credit card through your account. Your subscription will automatically renew unless canceled at least 24 hours before the end of the current period. Manage your subscriptions in Account Settings after purchase. QuickBooks Self-Employed is from Intuit, the maker of TurboTax, QuickBooks, and Mint.

    To learn how Intuit protects your privacy, please visit https://www.intuit.com/privacy/
    *Based on QuickBooks Self-Employed users who have identified less than $100k in deductions
    *Based on TY15 subscribers that have identified >$0 in business expenses and of those users that have >$0 in tax savings

    *Getting paid 2X faster based on U.S. customers using QuickBooks Online invoice tracking & payment features from August 2016 to July 2017
    Cost
    Free
    Free
    In-App Purchases
    $2.49 - $159.99 per item
    $4.99 - $24.99 per item
    The MileIQ business mileage tracker frees you from the pain of manually tracking your miles for taxes or reimbursement. MileIQ is a free mileage tracking app that will automatically log and track miles, and calculate the value of your drives for taxes or reimbursements. Maximize your tax deductions and reimbursements with MileIQ, the easiest way to keep a mileage log.

    Our mileage tracker helps you easily organize your drives for your business expenses and tax refunds. MileIQ sorts your drives, keeping business miles separate from personal ones, which makes it simple to have a mileage log that will be accepted by the IRS or your business.

    Track miles accurately and quickly get the reports you need to maximize your tax deductions and reimbursements without the administrative struggles. MileIQ is trusted by millions of users who have potentially claimed billions on their tax returns.

    MileIQ automatically tracks every mile you drive in the background. MileIQ means you won’t have to manually log your miles or even manually start and stop recording — just drive like you normally would and MileIQ will create a compliant mileage log for you. Say goodbye to the messy paperwork.

    MileIQ uses smart Drive Detection technology to automatically track miles. It then logs those trips for you and will calculate the drive values for your business and personal drives.

    Log miles from every drive easily and accurately with MileIQ, the most-trusted mileage tracker app!

    MileIQ Features:

    Mileage Log - Track Miles & Automatically Create Mile Logs
    - Mileage tracker records all trips accurately, down to fractions of a mile
    - Track drives and categorize them with a swipe—swipe right for business drives and left for personal drives
    - GPS-powered Drive Detection technology captures every mile driven and logs them automatically—don’t worry about your battery, as it intelligently consumes power
    - Mileage reports provide information for the IRS and include details you need for your business expense reports.

    Business Expenses Reporting & More
    - Track miles from all your business trips and sales calls for reimbursements
    - Expense reports are simple: just export your mileage tracking data or send yourself a spreadsheet with all the info you need
    - Self-employed or get a 1099? Write off your miles driven on your Schedule C
    - Mileage app provides the 2019 standard IRS mileage rate, which is 58 cents per mile driven for business, 14 cents for charity and 20 cents for medical mileage.

    Save Money - Tax Deduction & Budget Help
    - Tax deductions are calculated accurately for your largest mileage tax deduction yet
    - Track miles to get a large deduction, leading to lower taxes, which leads to more money in your pocket.

    This mileage tracker app has helped log over 30 billion miles, saved over 60 million hours from manual logging. $2.5 billion in mileage deductions and reimbursements.

    Track your miles and join millions of drivers who’ve saved billions by using MileIQ today!

    For a complete record of all your drives upgrade to MileIQ Premium for only $5.99/month recurring or $59.99/year recurring.

    Mileage Logging that Works

    Easy – Simple to install and use
    Automatic – No stopping and starting the app
    Organized – Classify your drives with a swipe
    Accurate – Mileage logs that meet IRS mileage deduction standards

    Download MileIQ by Microsoft for free today!
    Cost
    Free
    Free
    In-App Purchases
    $5.99 - $59.99 per item
    $5.99 - $59.99 per item

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Best Mileage and Expense Trackers for Freelancers 2021

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