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Best Apps for Payroll Processing

Best Apps for Payroll Processing

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Out of all the exciting reasons to start a business, payroll has never been at the top of anyone’s list. It used to mean countless hours with a calculator and loads of paperwork or to pay to outsource your payroll needs. Check out these apps that can make your payroll easier.

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Go To Best 10 Apps for Payroll Processing
  1. Using payroll apps vs. outsourcing
  2. Save time with payroll apps
  3. Using apps to track hours for employees
  4. Employees can access information to keep their own records
  5. Apps that can help you with taxes and security

Apps have made it easier to process payroll and pay employees. If you have a massive company with thousands of employees, the solution might be to outsource payroll to a payroll management company. With a large number of employees, it's a full-time job to keep track of each employee’s hours, overtime, health benefits, leave days, sick days, and withholding. If you have a small business looking to keep costs down, you might ask yourself should I outsource payroll and save time on my end or should I decide on in house timesheet and do it myself? There are a couple of parts to making this decision to make sure you are not wasting too much of either. The disadvantages of outsourcing payroll is (of course) the money you spend. Yet another disadvantage is the lack of control you have over your own data. If you have the time or are starting out in a new business, it might be worth it to start your own payroll system by using an app that makes it easy for you to calculate your payroll and stay in control of the monthly employee payments and time tracking. 

In fact, payroll software systems with apps allow you to have all the information in one place and on the go. If you or an employee has a question about payroll, you can have an app that immediately gives you all the information you need instead of emailing your accountant or a company you paid to manage your payroll services. The benefits to payroll systems with apps are not only saving time, but taxes can be complex. Payroll software is meant to take the difficulty out of the tax calculations as well as inform you of any tax updates. If you are unsure about how to do payroll for a small business, finding a software and app that walk you through the basics and teach you the important parts of payroll processing would be beneficial. You may not always want to do your own bookkeeping, but as a business owner, it's a good idea to learn the payroll process and find the system that benefits you and your company. It is realistic to mention that, without fail, you will need to spend hours entering payroll information. So, you need to find the right payroll system that saves you time and makes sense for the size of your company. 

Furthermore, another main part of the payroll equation is tracking employee hours. The best way to track your employees' hours starts with how your employees get paid, such as if your employees get paid hourly, by each job, or salary. Whichever way you have set up your contract or agreement with your employees will help dictate which source of tracking you will need. If you pay your employees by the hour, then you might want to look into a simple app that can track hours worked that will also export onto your payroll system. The benefits of these apps will be clear at the end of the month when you simply export the data into your payroll instead of having to do it manually. With a small business, you might want to look into an app that gives flexibility in how employees track their time, but with detailed reasoning. For example, you can have an app that the employee can pick their day off, or if they have a sick day, or if they want to take paid holidays. At the end of the month, all of these detailed reasons might be a benefit to you during the payroll process. If your employees generally work online, you want to look for an app that allows them to clock in and out over their desktop. You also want to look for one that features screenshot capabilities, so you can see how their work is progressing while they are clocked in.  

Regardless of the size or type of company you have, the legal obligation for keeping accurate and confidential employee records is standard and necessary. Software and apps have made it much easier by going online and pulling up personnel information. Having access to records online also allows your employees to access their information. Employee access on most apps can be gained by an employee login which allows them to only view paperwork they need and keep others confidential.

You should find an app that allows you to pull up the entire payroll sheet, but also allows employees to log in and view their own payroll records. Some employees may have certain health benefits or tax considerations they need to take into account, so it might be beneficial for them to have a copy of their pay stub online for reference purposes. This can help you give your employees the responsibility of keeping their taxes and benefits on track and allow you to stay focused on other parts of running your business. For your organization to maintain updated information, finding an app that keeps all your employee documents secure and in order would save you time as well as office space. 

In addition to apps making it easier to monitor your payroll, they can also help you make sure that payroll taxes are being handled correctly every month. Apps like Quickbooks can help your HR and payroll systems become a simple monthly chore instead of hours of headache. There are apps that have lots of features that can make your taxes much easier. Some apps have options to take pictures of receipts, import credit card transactions, and keep electronic pay stubs so you don’t have to keep piles of paperwork in order until tax season. If this is your first tax season as a business owner, you want to find an app that explains the tax process step by step, so you understand how to prepare your business taxes in the future. Most of these apps also feature a professional tax advisor so if you need help along the way, you can chat live with someone to give you answers and guidance when needed. Security is also a factor in deciding what app to use for sensitive information like taxes and employee records, or research apps that give you information on how they keep your data protected. It should be noted that no matter if you choose to use the software on a desktop or an app on your smartphone, you should be aware of the risks that you can prevent by learning about cybersecurity and how to keep your information secure. 

There are many apps out there that can help any type and size of a company, but finding the right one for you is important to the organization of your payroll logistics. Apps can help give you on the go information about the financial health of your company during any time of the month or year, especially when paying employees or filing your taxes. Use these tips to find the best app for you and enjoy saving time and money, and getting back to the more exciting parts of running your business.  

  • Paychex Flex
    10

    Paychex Flex

    Paychex Flex - Save Time and Stay Connected

    Paychex, Inc

    4.8 129K+ Reviews
    1M+
    Free
    • 12 users said "informative"
    • Free
    • Editor's Choice
    Paychex Flex
    • Please please PLEASE add support for “shortcuts” app on iPhone, I like being able to get to work and just say “Hey Siri, run punch in” and that’s it. I’m punched in! This is a great feature to have and really comes in handy. ADP mobile supports it, but I can’t seem to use it for Paychex flex 😕. Other than that, great app! Support shortcuts and I’ll bump it to 5 stars!

      MadMike941
  • Paycor Mobile
    9

    Paycor Mobile

    Paycor Mobile is designed specifically for employees of our clients.

    Paycor, Inc.

    4.6 25K+ Reviews
    500K+
    Free
    • 24 users said "informative"
    • Free
    • Feature Rich
    • Editor's Choice
    Paycor Mobile
    • I’m currently employed at stateline power Corp (Perkins power Corp) we utilize the Paycor services and phone app, best way I’ve ever tracked my pay stubs ever! Been working various factories and other jobs for over 15 years and this is the most user friendly app/service I’ve ever used..why keep an unorganized mess of pay stubs in a filing drawer when you can always have access to whatever you may need right in your pocket..not to mention it’s more pleasing and organized... Paycor for the win!! You guys are doing an awesome job! Thank you for your amazing service... Sincerely Mr. C.Brown

      12347973833735
  • Wage Plus Payroll : Attendance - Payment - Payslip
    8

    Wage Plus Payroll : Attendance - Payment - Payslip

    Employee's Attendance, Payments, Payslip, Payroll, Reports, Share as PDF

    SKA Technologies

    4.0 201 Reviews
    10K+
    Free Install
    • 76% positive reviews
    • Free
    • In App Purchases
    Wage Plus Payroll : Attendance - Payment - Payslip
    • That's great application for Wages and all. According to me Updates requested are:- 1. Add site expenses like Petrol, Loading / Bording ,Auto faire 2. Sort details on also Work or Narrations , So we can get How much person Againged for particular work. 3 Hope this helps to improve the BEST APP. Thank you !!

      Nirmal Sharma
  • Paycom
    7

    Paycom

    Manage your own payroll and HR data

    Paycom Software, Inc.

    4.7 319K+ Reviews
    1M+
    Free
    • 26 users said "informative"
    • Free
    • Fresh
    • Editor's Choice
    Paycom
    • Amazing App. I don't know how we went so long without this. We are able to clock in and out on our phones and the interface is user friendly. I can submit PTO on my phone.

      armando r
  • Square Payroll
    6

    Square Payroll

    Square Payroll allows employers to pay their employees and contractors.

    Square, Inc.

    4.8 2K+ Reviews
    50K+
    Free
    • 94% positive reviews
    • Free
    • Editor's Choice
    Square Payroll
    • I had started doing payroll on my phone, but at 1st I was using the website on non-mobile and couldn’t see everything. Then I just did payroll on the new payroll app and it was so easy. I love the payroll app. Square is totally mobile with all I need to do now. Thanks square for always being awesome and growing to fit the needs of my business! 8 years with square and I’ve never had to call for help. Everything square makes is just so easy to operate!

      Libbys Massage
  • QuickBooks Payroll For Employers
    5

    QuickBooks Payroll For Employers

    Experience the freedom of running payroll on-the-go with QuickBooks Payroll.

    Intuit Inc

    4.0 3K+ Reviews
    100K+
    Free
    • 74% positive reviews
    • Free
    • Fresh
    • Editor's Choice
    QuickBooks Payroll For Employers
    • I typically run payroll from my computer which is always fairly quick. Today was the first time I used the app and I am blown away at how much faster it was for me to run payroll. It took me 34 seconds and that’s only because I had to check on an employee’s hours! Love this. Will probably only use the app from now on!

      kscopeoffice
  • TSheets Time Tracker
    4

    TSheets Time Tracker

    Time tracking and scheduling software employees love. GPS enabled. Free support.

    Intuit Inc

    4.4 53K+ Reviews
    1M+
    Free
    • 35 users said "great customer service"
    • Free
    • Fresh
    • Editor's Choice
    TSheets Time Tracker
    • I had just recently download this app to track my hours as an employee for my job due to my boss being unable to keep track of them due to time issues, so i started off with the free trial. I had started using the app and tracked my work and break times. The features are very helpful in making sure my hours are correct and break times are deducted from the original work hours. The next day, to my surprise, I had received a phone call from one of your employees at customer service and was told that i could upgrade from the trial version to the full version for absolutely free and was told about many other helpful features that this app can provide. Very impressed with the quick and very helpful service and i would recommend this app to employees/employers who are in a similar situation as I am in.

      vlonebren
  • Payroll Xpress
    3

    Payroll Xpress

    Simple to use Payroll app for small businesses.

    Raja Sivagaminathan

    3.6 165 Reviews
    50K+
    Free Install
    • Free
    • Fresh
    Payroll Xpress
    • The app worked perfectly. I first read the instructions that come with the app which I think are great. They could be a little more detailed about the order as to how to input things for calculations to come out right, but it really is common sense. It took me about an hour to master the app. It works great for my small business, every feature of it has worked for me. I appreciate the creator for making this product it has really helped my business and it is totally free.

      Kash Hill
  • Green Timesheet - shift work log and payroll app
    2

    Green Timesheet - shift work log and payroll app

    Timesheet on the go. Shift work tracker, worklog , paycheck calculator.

    ProfAutomation Ltd.

    4.2 259 Reviews
    50K+
    Free Install
    • 81% positive reviews
    • Free
    • In App Purchases
    Green Timesheet - shift work log and payroll app
    • Very complete aplication. Sugestions: 1- Add other type of calculations for overtime, like flat amount. 2- Add Rules or conditions and calculations for taxes. For example: apply a rule if salary reached certain amount, maybe for hours to

      Filipe Ruivo
  • ADP Mobile Solutions
    1

    ADP Mobile Solutions

    ADP Mobile Solutions is an employee self service app

    ADP, LLC

    4.6 1M+ Reviews
    10M+
    Free
    • 150 users said "informative"
    • Free
    • Feature Rich
    • Fresh
    • 1M+ Reviews
    • Editor's Choice
    ADP Mobile Solutions
    • When is not wanting to open at all I don’t know why I can sit here for 30 minutes to an hour and it still loading it will not let me in and I need in so I can get my tax W-2 forms out so that I can do my tax return I cannot do that if it keeps loading and loading and loading it doesn’t open where I can go to login and put in my password it is circles the little thing of loading for hours and hours and doesn’t even let me in because it one day I want to do go and go and go for three hours and it still was loading it never loaded I just think that it needs to be updated or something and it doesn’t seem to want to update on my iPhone 8

      Zat55

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